Zed FuelOps by Zed Systems
Run your fuel station like a proper ERP, not a spreadsheet.
Sales, M-Pesa, stock, fuel operations, reports, staff accountability, and daily operations — all connected in one system.
The gap in fuel station operations
Petrol stations need more than generic POS or accounting software.
Fuel stations operate with attendants, shifts, pumps, tanks, deliveries, credit customers, mobile money, tax periods, and supplier obligations. Zed FuelOps is built around those realities.
Fuel and cash leakage
Small daily gaps in pump readings, collections, M-Pesa, credit sales, and cash drops can quietly become major losses.
Manual wet-stock control
Tank dips, deliveries, sales movement, and variances are often tracked in notebooks or spreadsheets with weak accountability.
Disconnected procurement
Fuel orders, supplier invoices, payables, deliveries, and branch transfers are hard to control when they sit outside daily operations.
Old Excel ledgers
Many stations have years of useful history trapped in inconsistent Excel formats that are difficult to analyze or migrate.
What the platform covers
A fuel station management platform built around real station workflows.
Zed FuelOps connects operations, M-Pesa till automation, money, procurement, logistics, fleet credit, compliance, audit evidence, installable app access, and reporting so station owners can see what is really happening.
Forecourt operations
Run daily station work around attendants, shifts, pumps, nozzles, tank readings, deliveries, and wet-stock reconciliation.
- ✓ Shift control
- ✓ Pump readings
- ✓ Tank reconciliation
- ✓ Variance review
Money and reconciliation
Connect POS, M-Pesa till callbacks, cash, expenses, bank statements, matching history, unmatched payments, payment records, and audit-ready reports.
- ✓ POS
- ✓ M-Pesa auto-posting
- ✓ Bank reconciliation
- ✓ Reports
Procurement and compliance
Control purchase requests, approval chains, supplier payables, receiving, tax filing stages, VAT, and evidence records.
- ✓ Approvals
- ✓ Supplier payables
- ✓ Receiving
- ✓ Tax filing workflow
Fraud reduction and audit
Use image-assisted evidence, void approval workflows, role permissions, manager verification, duplicate checks, and immutable audit trails.
- ✓ Smart Evidence Capture
- ✓ Void approvals
- ✓ Role matrix
- ✓ Audit trail
Flagship forecourt platform
Zed FuelOps for operators who need control, not guesswork.
Built around how African fuel stations actually operate: staff shifts, pump readings, multiple M-Pesa tills, fleet credit customers, supplier deliveries, procurement approvals, tax filing workflows, reconciliation history, Smart Evidence Capture, installable app access, and management reporting.
Operations
Pumps, shifts, tanks, stock, deliveries, and variance control
Controls
M-Pesa matching, Smart Evidence Capture, approvals, reconciliation, audit trails, and role controls
Back office
Procurement, payables, tax, billing, admin tools, and reports
For station owners
Replace scattered notebooks, manual Excel files, disconnected POS records, delayed M-Pesa checks, weak reconciliation, and poor evidence trails with one accountable operations workspace.
Operations
- ✓ Attendant shifts, pump readings, collections, and variance review
- ✓ Fuel inventory, deliveries, tank readings, and wet-stock reconciliation
- ✓ POS, M-Pesa till callbacks, cash control, card, and credit collections
- ✓ Fleet customer and credit fueling verification workflows
- ✓ Image-assisted pump and tank dip evidence capture
- ✓ Installable web, Android, and Windows-ready operations access
Enterprise controls
- ✓ Procurement requests, approval stages, purchase orders, receiving, and supplier payables
- ✓ M-Pesa and bank reconciliation history, match history, unmatched items, and audit timeline
- ✓ Tax periods, VAT rates, filing workflow stages, evidence references, and compliance reporting
- ✓ POS void and return approval workflow with reason capture and reversal record
- ✓ Role-aware workflows for attendants, supervisors, branch managers, accountants, owners, and superusers
- ✓ Admin Tools for onboarding, production readiness, migration, delivery/security, monitoring, support, and recovery
M-Pesa automation for paid plans
Connect till payments directly to operations, invoices, shifts, and reconciliation.
For Business OS, Zed FuelOps Standard, and Forecourt Enterprise customers, the platform can receive payment callbacks, identify the till or branch, post money into the right workflow, and keep unmatched items visible until finance clears them.
Multiple tills and paybills
Map M-Pesa tills or paybills to the correct business, station, or branch so payments land in the right operating context.
C2B payment callbacks
Receive direct customer payments from Safaricom callbacks and record the amount, phone number, reference, shortcode, and branch match.
Auto-posting and matching
Match payments to invoices, credit customers, POS sales, shift collections, or a clearing queue when the system needs accountant review.
Reconciliation control
Track duplicates, unmatched payments, manual matches, reversals, exception notes, and audit trails for finance and management review.
ERP-quality money flow
Payments should not just appear as SMS screenshots or manual notes. They should update sales, customer accounts, shift collections, clearing accounts, reports, and audit records. Assisted setup is available at KES 2,500 per till number.
Installable and field-ready
Use it on the web, Android phones, and Windows office PCs.
Zed FuelOps is no longer just a browser screen. The platform is prepared for installable web access, Android field use, and Windows desktop workflows, giving enterprises a cleaner rollout path for attendants, managers, accountants, and owners.
Installable web app
Users can launch the system from the browser or install it as an app shortcut on supported Android and Windows browsers.
- ✓ Fast return access
- ✓ App-like launch
- ✓ Offline shell support
Android build ready
Field teams, attendants, supervisors, and managers can use the same operations workspace on Android phones once distributed as an APK or Play Store app.
- ✓ Mobile forecourt entry
- ✓ Evidence capture workflows
- ✓ Manager approvals
Windows build ready
Cashiers, accountants, back-office teams, and enterprise admins can run the system as a desktop application on office PCs.
- ✓ Desktop workflows
- ✓ File import/export
- ✓ Back-office reconciliation
Enterprise-grade controls
Built for control, auditability, and day-to-day loss reduction.
The system now reflects the enterprise capabilities in the app: evidence capture, approval workflows, M-Pesa till automation, reconciliation history, role controls, tax workflow stages, installable app readiness, and operational audit trails.
Low-cost fraud reduction
Capture Image-assisted pump readings, tank dip evidence, driver/fleet verification details, variance notes, and manager review records.
Audit-ready finance
Track M-Pesa callbacks, till mappings, bank reconciliation imports, suggested matches, match history, unmatched items, payment references, invoice history, and reversal visibility.
Approvals and accountability
Use procurement approval chains, POS void/return approval workflow, tax filing stages, role permission matrix, and branch-scope visibility.
Admin and rollout tools
Superusers get one Admin Tools landing area for onboarding, production readiness, migration/imports, delivery/security, monitoring, support, and recovery.
Tax and compliance
Move from tax calculations to a traceable filing workflow.
Zed FuelOps links daily operations, sales, purchases, VAT, expenses, reconciliation, reports, and filing evidence so tax review becomes a controlled workflow instead of a last-minute spreadsheet exercise.
- ✓ Fuel VAT and non-fuel VAT visibility
- ✓ Tax period draft, review, approval, submitted, and payment stages
- ✓ Filing evidence and payment reference capture
- ✓ Reports connected to sales, procurement, expenses, and reconciliation
- ✓ Audit-ready workflow for management and accountant review
- ✓ EPRA-aware pricing support and VAT-rate change awareness
Why Zed FuelOps
A practical enterprise platform for station owners who need accountability.
Built for local operations
Designed around Kenyan fuel station realities: M-Pesa, attendants, branch control, EPRA-aware pricing, VAT changes, and manual-to-digital transition.
Control before complexity
Start with shifts and readings, then grow into procurement, reconciliation, tax filing, audit, admin tools, and enterprise rollout.
Evidence-based workflows
Image-assisted readings, approval histories, role permissions, and audit trails help managers investigate exceptions with better context.
How it works
Start with daily forecourt operations, then grow into full enterprise control.
The platform is practical from day one: Business OS handles POS, M-Pesa till automation, reconciliation, stock, tax, and reports. Zed FuelOps Standard adds fuel-station workflows such as shifts, pumps, tanks, nozzles, deliveries, fleet customers, Smart Evidence Capture, procurement approvals, supplier payables, and go-live support.
Step 1
Set up your business or station, branches, tills, users, roles, permissions, products, pumps, nozzles, and tanks
Step 2
Run sales, shifts, M-Pesa till callbacks, auto-posting, stock movement, deliveries, Smart Evidence Capture, and customer activity
Step 3
Control procurement approvals, billing history, tax filing, M-Pesa and bank reconciliation, audit trails, setup requests, training, and go-live support
Pricing
Pricing built around real business operations.
Start with Business OS, connect M-Pesa till automation, then scale into fuel station operations, nozzles, branches, procurement, reconciliation, audit, reports, installable apps, and onboarding support.
Explore
Free
For exploring the workspace, creating a business profile, and understanding how the operating system fits your business.
- ✓ Basic business setup
- ✓ Starter executive workspace
- ✓ Limited operations preview
- ✓ Upgrade when ready for operations
Best for SMEs
Business OS
For general businesses that need POS, M-Pesa till automation, auto-posting, reconciliation, stock, tax, reports, and operating discipline.
- ✓ POS and sales capture
- ✓ Sales and expense tracking
- ✓ Stock tracking
- ✓ M-Pesa till/paybill integration
- ✓ M-Pesa auto-posting and reconciliation
- ✓ Unmatched payment review queue
- ✓ Reports and exports
- ✓ Tax & Compliance
- ✓ Installable web app access
- ✓ Setup and training requests available
Fuel stations
Zed FuelOps Standard
For independent fuel stations that need shifts, pumps, tanks, nozzles, deliveries, procurement, M-Pesa, reconciliation, tax, audit, evidence capture, and station reporting.
- ✓ Includes up to 4 nozzles
- ✓ KES 750 per extra nozzle above 4
- ✓ Attendant shifts and pump readings
- ✓ Fuel inventory and tank reconciliation
- ✓ Delivery receiving and variance review
- ✓ M-Pesa till, cash, card, and bank reconciliation
- ✓ Procurement approval chain visibility
- ✓ Supplier payables and receiving
- ✓ Fleet customer credit fueling controls
- ✓ Image-assisted pump and dip evidence capture
- ✓ Tax filing workflow and audit trail
- ✓ Android and Windows readiness
Enterprise
Forecourt Enterprise
For station groups and serious operators that need centralized oversight, advanced approvals, branch-level governance, migration, training, and custom rollout support.
- ✓ Multi-branch and station-chain rollout
- ✓ Centralized procurement and approvals
- ✓ Inter-branch fuel logistics
- ✓ Fleet customer and credit fueling workflows
- ✓ Centralized M-Pesa and bank reconciliation oversight
- ✓ Enterprise audit pack and evidence controls
- ✓ Role permission matrix and branch scope visibility
- ✓ Admin tools for onboarding, migration, monitoring, and support
- ✓ Legacy Excel import and migration support
- ✓ Android and Windows deployment support
- ✓ Training and onboarding support
Setup and training services
We help teams adopt the system, not just log in.
Most operators need help configuring workflows, training staff, and going live cleanly. These services create a proper operational rollout path.
M-Pesa till setup
Assisted Daraja/C2B setup, callback configuration, branch mapping, test payment, and reconciliation validation.
Station setup assistance
Help configuring branches, users, roles, products, tanks, pumps, nozzles, opening balances, and approval settings.
Staff and owner training
Practical training for owners, managers, accountants, supervisors, attendants, and cashiers.
Go-live support
Live validation, first-day reconciliation support, issue tracking, and stabilization assistance.
Business OS includes M-Pesa till automation on paid access. Assisted M-Pesa till setup is KES 2,500 per till number. Zed FuelOps Standard is KES 5,000/month and includes up to 4 nozzles; extra nozzles are KES 750 per nozzle per month. Station setup, training, migration, go-live support, and custom enterprise rollout are quoted separately.
Ready to run your forecourt with Enterprise-grade control?
Bring shifts, pumps, tanks, multi-till M-Pesa automation, bank reconciliation, procurement approvals, Smart Evidence Capture, fleet credit controls, tax filing, installable app access, reports, and audit trails into one forecourt operations workspace.