Zed FuelOps
Modern enterprise platform for fuel station control, audit, and loss reduction.
Run shifts, pumps, tanks, POS, multiple M-Pesa tills, auto-posting, bank reconciliation, procurement approvals, payables, fleet credit customers, Smart Evidence Capture, tax filing workflows, reports, audit trails, installable app access, and admin tools from one fuel-station-focused platform.
Enterprise workflows
From pump activity to approvals, reconciliation, and audit evidence.
The platform is structured around the daily work fuel station attendants, supervisors, managers, accountants, owners, and superusers actually do — on the web, Android phones, and Windows office PCs.
Attendant shifts and pump readings
Open shifts, assign attendants, capture opening and closing readings, calculate liters sold, and connect collections to the correct shift.
POS, M-Pesa tills, cash, and credit control
Track sales, M-Pesa callbacks, cash drops, card payments, fleet credit fueling, customer collections, void approvals, receipt reversals, and unmatched payment queues.
Fuel inventory and wet-stock reconciliation
Follow stock movement from deliveries and tank readings to sales, variances, approvals, wet-stock review, and management reports.
Procurement approval chain
View request stages, pending approvers, approved or rejected history, GRN to invoice to payment status, and exception indicators.
M-Pesa and bank reconciliation history
Track till mappings, payment callbacks, imported statements, suggested matches, match history, unmatched items, reversed actions, and audit timeline visibility.
Tax filing workflow
Move tax periods from draft to review, approval, submitted status, payment tracking, and filing evidence references.
Fraud reduction and evidence
Practical controls for common forecourt leakage points.
Zed FuelOps is designed for low-cost controls: evidence capture, image-assisted readings, M-Pesa matching, manager review, fleet verification, approval workflows, and audit trails that make suspicious activity easier to detect and harder to hide.
- ✓ Image-assisted pump meter and tank dip evidence capture
- ✓ Evidence reference, confidence score, raw extracted text, and manual review fields
- ✓ Manager verification before evidence is treated as final
- ✓ Immutable audit behavior for verified evidence
- ✓ POS void and return approval workflow with reason capture
- ✓ Fleet credit fueling verification for driver, vehicle, authorized litres, and actual dispensed litres
- ✓ Role permission matrix with read/write and branch-scope visibility
- ✓ Audit logs for sensitive evidence verification actions
Enterprise administration
One internal command center for rollout, monitoring, and support.
Admin Tools help superusers manage onboarding, production readiness, data imports, delivery/security, monitoring, support, and recovery without scattering operational controls across the app.
- ✓ Enterprise onboarding dashboard
- ✓ Production readiness checklist
- ✓ Migration and legacy Excel imports
- ✓ Delivery and security controls
- ✓ System monitoring
- ✓ Support and recovery workspace
Roles and permissions
Each team member gets the workspace and authority they need.
Attendant
Shift work, readings, collections, and offline-friendly operational entry.
Supervisor
Shift review, corrections, Smart Evidence review, and operational approval oversight.
Branch Manager
Branch-level cash control, variances, deliveries, approvals, and station accountability.
Accountant
Supplier payables, bank reconciliation, billing history, tax review, and finance-ready reporting.
Owner
Full station setup, multi-branch visibility, procurement oversight, fraud controls, and performance tracking.
Superuser
Admin tools, migration, production readiness, support, recovery, and enterprise oversight.
Pricing
Pricing built around real business operations.
Start with Business OS, connect M-Pesa till automation, then scale into fuel station operations, nozzles, branches, procurement, reconciliation, audit, reports, installable apps, and onboarding support.
Explore
Free
For exploring the workspace, creating a business profile, and understanding how the operating system fits your business.
- ✓ Basic business setup
- ✓ Starter executive workspace
- ✓ Limited operations preview
- ✓ Upgrade when ready for operations
Best for SMEs
Business OS
For general businesses that need POS, M-Pesa till automation, auto-posting, reconciliation, stock, tax, reports, and operating discipline.
- ✓ POS and sales capture
- ✓ Sales and expense tracking
- ✓ Stock tracking
- ✓ M-Pesa till/paybill integration
- ✓ M-Pesa auto-posting and reconciliation
- ✓ Unmatched payment review queue
- ✓ Reports and exports
- ✓ Tax & Compliance
- ✓ Installable web app access
- ✓ Setup and training requests available
Fuel stations
Zed FuelOps Standard
For independent fuel stations that need shifts, pumps, tanks, nozzles, deliveries, procurement, M-Pesa, reconciliation, tax, audit, evidence capture, and station reporting.
- ✓ Includes up to 4 nozzles
- ✓ KES 750 per extra nozzle above 4
- ✓ Attendant shifts and pump readings
- ✓ Fuel inventory and tank reconciliation
- ✓ Delivery receiving and variance review
- ✓ M-Pesa till, cash, card, and bank reconciliation
- ✓ Procurement approval chain visibility
- ✓ Supplier payables and receiving
- ✓ Fleet customer credit fueling controls
- ✓ Image-assisted pump and dip evidence capture
- ✓ Tax filing workflow and audit trail
- ✓ Android and Windows readiness
Enterprise
Forecourt Enterprise
For station groups and serious operators that need centralized oversight, advanced approvals, branch-level governance, migration, training, and custom rollout support.
- ✓ Multi-branch and station-chain rollout
- ✓ Centralized procurement and approvals
- ✓ Inter-branch fuel logistics
- ✓ Fleet customer and credit fueling workflows
- ✓ Centralized M-Pesa and bank reconciliation oversight
- ✓ Enterprise audit pack and evidence controls
- ✓ Role permission matrix and branch scope visibility
- ✓ Admin tools for onboarding, migration, monitoring, and support
- ✓ Legacy Excel import and migration support
- ✓ Android and Windows deployment support
- ✓ Training and onboarding support
Setup and training services
We help teams adopt the system, not just log in.
Most operators need help configuring workflows, training staff, and going live cleanly. These services create a proper operational rollout path.
M-Pesa till setup
Assisted Daraja/C2B setup, callback configuration, branch mapping, test payment, and reconciliation validation.
Station setup assistance
Help configuring branches, users, roles, products, tanks, pumps, nozzles, opening balances, and approval settings.
Staff and owner training
Practical training for owners, managers, accountants, supervisors, attendants, and cashiers.
Go-live support
Live validation, first-day reconciliation support, issue tracking, and stabilization assistance.
Business OS includes M-Pesa till automation on paid access. Assisted M-Pesa till setup is KES 2,500 per till number. Zed FuelOps Standard is KES 5,000/month and includes up to 4 nozzles; extra nozzles are KES 750 per nozzle per month. Station setup, training, migration, go-live support, and custom enterprise rollout are quoted separately.
Ready to run your forecourt with Enterprise-grade control?
Bring shifts, pumps, tanks, multi-till M-Pesa automation, bank reconciliation, procurement approvals, Smart Evidence Capture, fleet credit controls, tax filing, installable app access, reports, and audit trails into one forecourt operations workspace.